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Finance automation

Vendor bills in. Accounting entries out.

Bills that arrive by email or WhatsApp are read automatically. Vendor, amount, tax and due date are drafted into your accounting software for one-click approval.

Book a free 30-min callSetup from $530₹40,000

Bills pile up waiting to be typed. Invoice data entry automation clears the pile.

Vendor bills arrive as PDFs, photos and email attachments. Your accounts team types each one into Tally or QuickBooks by hand. It is slow, typos slip in, and bills get missed until the vendor calls.

How it works

Vendor bills from email and WhatsApp are read automatically and drafted into Tally, Zoho Books or QuickBooks.
  1. 1Bill arrivesBy email, WhatsApp or upload.
  2. 2Details are readVendor, amount, tax, invoice number and due date.
  3. 3Checked and draftedMatched to the vendor and checked for duplicates.
  4. 4Approved in one clickYour accountant reviews and posts the entry.
accounts@ inbox · Example
AP
Acme Packaging (example vendor)Invoice INV-2291 attached INV-2291.pdf
Purchase entryTally (draft) · Example
Acme Packaging · ₹48,260 · due 30 Oct
  • Tax split ready
  • No duplicate
  • Awaiting approval
  1. Invoice: INV-2291
  2. Taxable: ₹40,898
  3. Tax: ₹7,362
ReceivedApproved

What's included

  • Email and WhatsAppBills are collected wherever vendors send them.
  • Reads PDFs and photosEven phone photos of printed bills.
  • Duplicate checkThe same bill is never entered twice.
  • Approval before postingNothing is posted without a person approving it.
  • Due date remindersUpcoming payments flagged before they are late.
  • Works with your booksTally, Zoho Books, QuickBooks and Xero.
Works with
  • Gmail
  • Outlook
  • WhatsApp Business
  • Tally
  • Zoho Books
  • QuickBooks
  • Xero

Live in your workspace in four steps

  1. Discovery callWe understand how the work happens today.
  2. DesignWe agree on channels, rules and approvals.
  3. Build and testSet up on your tools and tested with real examples.
  4. Go liveHandover, a short training video and ongoing care.

FAQs

Does it work with Tally?

Yes. Entries are prepared for Tally Prime, and the same flow works for Zoho Books, QuickBooks and Xero.

What if a bill is unclear or handwritten?

Unclear fields are highlighted for your accountant to check. Nothing is posted without approval.

Is our financial data safe?

The automation runs on your accounts with access limited to what it needs. Bills are not used for anything else.

Bill and invoice capture for your team, live in weeks

  • Setup from $530₹40,000
  • 60 days of free bug-fix support after go-live
  • Monthly care plan available
Book a free call